Vendors: Saddle Up & Set Up

Welcome to the Snowshoe Mountain Ballhooter Festival vendor application.

The food at Ballhooter features a wide variety of savory, dessert, snack, and non-alcoholic beverage items with an emphasis on local quality fare. We aim to offer food the locals would be proud to have representing the mountain, while also providing a little something for everyone with vegetarian, vegan, and gluten-free options in mind.

We’re also proud to welcome arts, crafts, and non-profit vendors who bring creativity, community, and local charm to festival.

If you’re interested in applying to be a food vendor this year, click the "Vendor Application" button at the bottom of this page and submit the form.

*Submitting an application does not guarantee acceptance. Vendor approvals are awarded on a rolling basis, and all applicants will hear back regarding their status.

Vendor Timeline

Important Dates

Application Deadline: August 5th with approval awarded on a rolling basis. Time is of the essence
Applicants Notified: Rolling as vendors apply. Approvals will be emailed within two weeks of application submission.
Paperwork Deadline (Payments, Insurance, and Certifications): August 21st
Vendor Load-In: Thursday, September 3rd
Event Activation Dates: Friday, September 4th - Sunday, September 6th

*Dates and festival hours are subject to change. All vendors are expected to be open and fully operational during the full event duration.

Food Vendors

Festival Fuel Food Truck

Vendor serves entrée and/or sides

$850 plus tax & $10.00 Snowshoe Resort Community District fee

Space for a reasonably-sized food truck in the main venue (Skidder Stage)
Admission for THREE (3) Vendor/Staff
TWO (2) Vendor Tent Tags for camping at Silver Creek
TWO (2) Vendor Parking Passes: one pass for Vendor Parking/service truck and one for Vendor/Staff Lot
Electricity and water can be provided
Appropriate for menu of an entrée and one (1) or more sides
Must operate all 3 days of the festival. Hours TBD
Must register with Pocahontas County Health Department
LIMITED selection of (3) vendors
Optional 10 x 10 tent package with sides, 1 table, and 2 chairs for additional $300
Vendor-provided tents must be white, in good condition, and use proper weights
No camping behind vending locations
One Silver Creek dry campsite provided

Grab N’ Groove Specialty Food Vendor

$525 plus tax & $10.00 Snowshoe Resort Community District fee

10 x 15’ depth space in main venue (Skidder Stage)
Space for a reasonably-sized food truck in the main venue (Skidder Stage)
Admission for TWO (2) Vendor/Staff
TWO (2) Vendor Tent Tags for camping at Silver Creek
TWO (2) Vendor Parking Passes: one pass for Vendor Parking/service truck and one for Vendor/Staff Lot
Electricity and water can be provided
This is appropriate for concessionaires, snacks and smaller items with a lower price point, typically less than $10 or less and less than (5-7 items)
Must operate all 3 days of the festival
Must register with Pocahontas County Health Department
LIMITED selection of (3) vendors
Optional 10 x 10 tent package with sides, 1 table, and 2 chairs for additional $300
Vendor-provided tents must be white, in good condition, and use proper weights
No camping behind vending locations
One Silver Creek dry campsite provided

Arts, Crafts & Non-Profit Vendors

Arts & Crafts Vendors

$300 plus tax and $10.00 Snowshoe Resort Community District fee

10’ x 10’ mainstage location
Admission for (2) vendor/staff passes
TWO (2) vendor tent tags for camping at Silver Creek
TWO (2) Arts & Crafts vendor staff tickets
Additional staff tickets available for purchase in advance
LIMITED selection of (10) vendors
Optional tent package with sides, 1 table, and 2 chairs for additional $300
Vendor-provided tents must be white, in good condition, and use proper weights
No camping behind vending locations
One Silver Creek campsite provided with electric

Non-Profit Vendors

$10 Snowshoe Resort Community District fee

10’ x 10’ mainstage location
TWO (2) vendor/staff passes
Only (2) nonprofit organizations selected
Must operate all 3 days of festival
Optional tent package with sides, 1 table, and 2 chairs for additional $300
Self-supplied non-profit tents may use their own colors, but tent must be in good condition and provide your own weight system.

Good To Know

Vendor Area

Vendor spaces are planned for Skidder Slope near Expedition Station.

Set-Up Notes

A 10’ x 10’ tent with sides, one table, and two chairs may be added for an additional $300. Vendors providing their own set-up must bring tents in good condition and provide their own weight system. Food vendor tents must be white. Camping behind vending locations is not permitted.

Vendor Responsibilities

Food vendors: Cooking equipment, food product, dry goods, propane, and fire extinguishers. ABC fire extinguishers are required for all food vendors. Class K fire extinguishers are required if frying onsite.

All vendors: Staffing and tables needed for operation.

Insurance & Paperwork

Vendor insurance specifics and required paperwork details will be emailed upon notice of application approval.

Ready To Apply?